Privacy Policy
Data deletion and storage period
Legal basis for the processing of personal data
The University of Education Ludwigsburg (PHL) processes various personal data. In this privacy statement, we inform you about how we handle your personal data when you visit this website, use one of our other web services or when you contact us.
We explain to you
who is responsible for data protection at our university and how you can contact us;
for what purposes and on what legal basis we process your personal data;
who processes or receives your personal data and how long they are stored;
what rights you have as a data subject.
The use of these websites is generally possible without providing personal data. We process personal data only to the extent necessary to provide services and content. Personal data will not be passed on to third parties without express consent, unless we are legally obliged to do so (e.g. passing on to authorities to investigate criminal offences).
For the data protection terms used, such as “processing” or “controller”, we refer to the definitions in Art. 4 of the EU General Data Protection Regulation (DSGVO). Due to the continuous development of this website, it may be necessary for us to make adjustments to our data protection declaration from time to time.
Status: 02.02.2023
Name and address of the person responsible
Here you can find out to whom you can send an enquiry or a complaint.
The responsible body within the meaning of the General Data Protection Regulation and other provisions of a data protection nature is the University of Education Ludwigsburg:
Ludwigsburg University of Education
represented by Prof.’in Dr. Kerstin Merz-Atalik
Reuteallee 46 | 71634 Ludwigsburg
Telephone: 07141 140-10 | E-mail: rektorat@ph-ludwigsburg.de
The information of the individual institutions and institutes on this website is edited by the respective directors.
You can reach our data protection officer at:
Data Protection Officer of the University of Education
Dr. Ulrich Iberer
E-mail: dsb@ph-ludwigsburg.de
General information on data processing
a) Scope of the processing of personal data
As a matter of principle, we only process personal data of our users to the extent necessary to provide a functional website as well as our content and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by legal regulations.
b) Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations involving personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
If processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6 (1) c DSGVO serves as the legal basis.
If processing is necessary to protect a legitimate interest of our institution or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) lit. f DSGVO serves as the legal basis for the processing.
c)Data deletion and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or performance of a contract.
Provision of the website and creation of log files
a) Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
Information about the browser type and the version used.
The user’s operating system
The user’s internet service provider
The user’s IP address (the last two sections of the IP are anonymised)
Date and time of access
Websites from which the user’s system accesses our website
Websites that are accessed by the user’s system via our website
This data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
b) Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.
c) Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes are also our legitimate interest in data processing according to Art. 6 Para. 1 lit. f DSGVO.
d) Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.
e) Possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.
Use of cookies
a) Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user calls up a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.
When calling up our website, users are informed by an information banner about the use of cookies for analysis purposes and referred to this data protection declaration.
b) Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. f DSGVO.
c) Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognised even after a page change.
We require cookies for the following applications:
- User login
- Statistical analysis
The user data collected through technically necessary cookies are not used to create user profiles. Analysis cookies are used to improve the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus continuously optimise our offer.
These purposes are also our legitimate interest in processing the personal data according to Art. 6 para. 1 lit. f DSGVO.
d) Duration of storage, possibility of objection and removal
Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.
Contact form and e-mail contact
a) Description and scope of data processing
A contact form is available on our website, which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask is transmitted to us by email.
These data are:
Name, first name
E-mail address
Text of the message
For the processing of the data, your consent is obtained during the sending process and reference is made to this data protection declaration.
Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored.
In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.
b) Legal basis for data processing
The legal basis for the processing of data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f DSGVO and additionally for the processing Art. 6 para. 1 lit. b DSGVO.
c) Purpose of data processing
The processing of the personal data from the input mask serves us solely to process the contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
d) Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
e) Possibility of objection and removal
The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.
All personal data stored in the course of contacting us will be deleted in this case.
Rights of the data subject
If personal data is processed by you, you are a data subject within the meaning of the GDPR and you are entitled to the following rights vis-à-vis the controller:
Right to information pursuant to Art. 15 DSGVO,
Right to rectification or deletion according to Art. 16 and 17 DSGVO,
Right to restriction of processing pursuant to Article 18 of the GDPR,
Right to information pursuant to Art. 19 DSGVO
Right to object to processing pursuant to Article 21 of the GDPR,
Right to data portability according to Art. 20 DSGVO.
You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us. The data protection supervisory authority is the State Commissioner for Data Protection and Freedom of Information (LfDI), Königstrasse 10a, 70173 Stuttgart.If personal data is transferred to a third country or to an international organisation, you have the right to be informed about the appropriate safeguards pursuant to Art. 46 EU-DSGVO in connection with the transfer.